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Links to Useful Software
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for Online Museums
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<p> This software will allow you to produce digital files suitable for inclusion in a digital repository. The following provides a brief overview of the subject. To avoid missing chances to digitally preserve material, it is best to save material in any digital format you are able to. However the general rule for preservation purposes is to keep quality as high as possible. It can always be converted later to a better format for downloading.
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<p> It is best to keep a high quality version, even if this is not available for download. However, a file of better quality will be larger, and less suitable for downloading. Consideration needs to be given as to whether you also provide a lesser quality version that allows people using a dialup or bandwidth limited connections to download material. It may be possible to split files into smaller sections or use a file compression tool. It would be sensible to have two files posted in the repository, one original high quality file and the other in a smaller file format.
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<p> There are many file formats that can be produced, especially when it comes to images and video, therefore you need to consider which format is most suitable. Examples of suitable smaller formats for images are JPG, TIFF, PNG or GIF. For video files, AVI, MPEG, are most suitable. For audio files it would be best to convert to MP3.
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<b>Disclaimer:</b> This CD contains a range of software as examples of tools that can be used to create a variety of file types. The software is either trial versions of software or Open Source software that is freely distributable. The University of Otago School of Business makes no guarantees of its suitability for any particular purpose, nor suggests that these are the only tools that can or should be used for producing files suitable for a community repository. You could also go to the websites to get updated versions and to find out more about the products. Another useful site is "http://en.wikipedia.org/wiki/List_of_portable_software#File_converters" at Wikipedia, which
has a list of portable applications that you may find useful for file manipulation or viewing.
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<th> Web Address
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<th> Description
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http://www.openoffice.org/</td>
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A word processing program that can be used for creating PDF files, which are the most suitable format for text.</td>
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http://www.adobe.com/</td>
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Adobe reader allows the user to read PDF files. PDF files are a commonly used file format for text documents.</td>
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http://audacity.sourceforge.net/</td>
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Audacity is a program that can be used to record and edit sound files. It does not have an installer; just copy the whole folder onto your computer.</td>
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http://www.gimp.org</td>
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The GIMP is for manipulating images. It can alter pictures and change their file type. </td>
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http://www.nvu.com/index.php</td>
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NVU is for designing webpages. </td>
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http://www.mozilla.com/en-US/</td>
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Mozilla Firefox is a popular alternative to Internet Explorer.</td>
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http://www.videolan.org/vlc/</td>
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VLC is a media player that can handle a wide variety of audio and video formats.</td>
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http://www.winamp.com/</td>
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Winamp can be used to play most sound files.</td>
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http://www.rarlab.com/</td>
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WinRar is used to compress files to reduce the file size.</td>
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http://www.winzip.com/</td>
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WinZip is an alternative tool for compressing files.</td>
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http://www.virtualdub.org/</td>
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VirtualDub is a video capture/processing utility.</td>
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http://www.konvertor.net/indexe.html</td>
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Konvertor is a multimedia viewer/converter supporting conversion between file types.</td>
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